8 Perfectly Written Fees Reminder Message To Get Instant Response

Today, many parents forget to pay school fees or tuition fees on time, and it is not because they don’t want to pay fees deliberately.

Still, most parents have many financial commitments that are more important to them, like personal loan EMIs, home loan EMIs, etc.

Managing priorities, parents sometimes miss out on paying school or tuition fees and even don’t remember if you don’t remind them or send fees notice to parents.

To keep your financial stability, you have to get a regular and on-time cash flow in terms of school or tuition fees.

And, to get tuition fees or school fees on time, you should have a fees reminder message system. School management can have a bulk SMS system to send parent school fee reminder notice or fees reminder messages to its students.

In case you are a private tutor or tuition classes owner, you can also use fee reminder SMS, fee reminder notice, WhatsApp messages or even emails to the parents of your tuition students.

Tip: If you are about to start home tuition or tuition classes, you should prepare tuition rules for students and include fees payment terms in advance to avoid late fees.

In this article, you will learn the following:

• How to write the fees reminder message or for school students?
• How to write the fees reminder message for tuition students?
• Different forms or types of sending fees reminder messages
• Tuition or school fees reminder SMS ( Text messages examples )
• How to ask for tuition fees politely in Email? (Email samples )
• Examples of fee notice for parents
• Effective fees reminder message for students

Let’s get started.

Fees reminder message for students

How to write the fees reminder messages for school students?

As school management, writing fee reminder messages is relatively easy because the school is not an individual or representing an individual who is asking for the fees.

How do you politely ask for school fees?

You can write straightforwardly and send fees reminder messages without being too polite when asking for school fees. There is nothing wrong with it.

How to write the fees reminder message for tuition students?

If you are a home tutor, private teacher, or representing any tuition or coaching classes, you have to write the fees reminder message relatively in a lighter tone. However, you should always be firm and clear while asking for the tuition fees.

What to write a fees reminder message to parents or students?

If you send fees reminder messages something like,

“Please pay your fees on time.”

“Please submit your tuition fees.”

“Please pay tuition fees as soon as possible.”

You will not get responses, and you have to follow up again.

Then, what is the solution?

It would be best if you always personalized the fees reminder messages, and your message should cover the following elements:

• Name of student or parent
• Expected action – payment of fees
• Due time – Mention the deadline
• Due amount – Mention the total amount due
• Late fees – if applicable

If you include all the above elements in your fees reminder message, the parent will be able to realize the urgency and pay fees immediately.

Different ways of sending fees reminder messages

What is the best way to send fees reminder messages?

There are many ways to inform parents or students to pay fees by sending SMS, WhatsApp message or Email.

Whether it is a school or tuition, SMS is the best way to send messages. Why?

SMS has the highest open rate of messages. As per the survey, out of 100 SMS sent, 98 SMS is being opened and read by the SMS receiver.

You should always use SMS to send a fees reminder message to your students.

WhatsApp messages are good for communicating as a routine activity but are not suitable for fees or payment-related communication with parents or students.

Email is the least preferred way to inform parents or students regarding fee payment because it depends on whether the person to whom you are sending the Email is regularly checking emails or not.

Tuition or school fees reminder SMS ( Text messages examples )

Some schools also prefer to send a fee-due notice for students instead of messages. If the notice is printed and requires the parent’s signature, it is worth it, but in the worst case, students might not give it to the parents.

As school management, if you want to send a general reminder to all students, you can use a fee reminder circular for parents that is effective.

The best way is to send an SMS.

Also Read: How parents find home tutors by searching “home tuition near me” on Google

School fees reminder messages (SMS examples)

Example 1:

Dear Mr/Ms { name of the parent },

This is to inform you that the school fee of {Name of the student} is due for the month of {month+year}. You are requested to pay the fees by {mention date} to avoid additional late fees.

The total due amount is {mention due amount}.

Regards,

{Name of the school}

Example 2:

Dear Sir/Ma’am,

The school fees of {name of the student} is due on {mention date} for the month of {mention month+year}. We request you pay outstanding fees on time to avoid additional late fees.

The total due amount is {mention due amount}.

Regards,

{Name of the school}

Tuition fees reminder SMS examples (parent school fee reminder notice as SMS)

Example 1:

Dear Mr./Ms. {Name of the parent},

This is a gentle reminder regarding the fees payment of {Name of the student} which is due on {mention date} for the month of {mention month+year}.

Total feed due is {mention amount}.

Please arrange to clear the outstanding fees on or before {mention date} to enable us to manage our tuition classes in a better way.

Best Regards,

{Your Name or Name of your tuition classes}

Example 2:

Dear Sir/Madam,

This is to inform you that your child’s tuition fee is due for the month of {mention month}. Please arrange to pay total due amount {mention amount} by {mention the date} positively.

Looking forward to your co-operation.

Best Regards,

{Your Name or Name of your tuition classes}

In some cases, you need to send Email reminders for school or tuition fees. Email is a great way to communicate with people. However, you should not use Email for fees reminder messages if you have the parent’s phone number.

Alternatively, you can send an Email regarding the tuition fees to keep proof of your intimation to the parents or students.

Limited Time Offer: Download 6000+ All-in-one worksheet package in A4 size. Ready to print in HD quality. Original Price 1499 Discounted Price –> Only 99 Rupees! Click here to check the samples.

How to ask for tuition fees politely in Email?

The Email has three parts.

• The first part is the email address of the parents.
• The second part is the Subject line of an email and,
• The third part is the message body or the content of an email.

Then, the closure of the Email with an expected outcome.

Let us see a couple of examples of how to write emails asking for tuition fees politely.

Example 1:

To: email address of the parent

Subject: Gentle reminder of tuition fees of {Name of the student}

Message or body:

Dear Mr./Ms {name of the parent}

Greetings from {name of tuition classes/school}

We are writing this Email as a gentle reminder of the outstanding fees of your child {name of the student} for the month of {mention month}.

You are requested to clear the total due amount of {mention amount} by {mention date}.

Your co-operation in this regard will be highly appreciated.

Thank you!

Your’s sincerely,

{Your Name or Name of the tuition classes}

Example 2:

To: email address of the parent

Subject:  Tuition fees reminder of your child {Name of the student}

Message or body:

Dear Mr./Mrs {name of the parent}

Greetings from {name of tuition classes/school}

Allow us to draw your kind attention that the tuition fee of your child {Name of the student} for the month of {mention month} is due on {mention date}.

We now request you to clear the fees on or before {mention deadline/date}.

The total fees due is {mention the amount}

Looking forward to your co-operation.

Thank you!

Your’s sincerely,

{Your Name or Name of the tuition classes}

Collecting fees is not always easy, and sometimes, you have to follow up a few times before the parent clears the payment of the outstanding fees.

In such cases, your follow-up messages should be more professional and firm because if you don’t push hard, your tuition business will suffer.

You teach the students, and it is your right to get the fees on time without reminding the parents again and again.

Here are a few examples of the follow-up tuition fees reminder messages you can send when the parent is not paying the fees on time, even after your first reminder.

Tuition fees follow-ups messages (SMS) to the parents:

Example 1:

Dear Mr./Mrs {name of the parent}

This is a second follow up of the fees reminder as you haven’t paid the outstanding fees of your child for the month of {mention month}.

It is our earnest request to pay the fees by tomorrow for the smooth continuation of your child to our tuition class.

We are expecting the total due fees payment by tomorrow itself.

Please co-operate with us.

Best Regards,

{Your Name or Name of the tuition classes}

Example 2:

Dear Mr./Mrs.{name of the parent}

This is a final reminder for the payment of your child’s tuition fee, which has been due for the last two months. Please pay the total tuition fees on or before {mention the date – preferably next day max.}.

To avoid any inconvenience to your child’s study, you must pay the outstanding fees by the aforementioned date. If you still do not pay by the time your child’s entry will be restricted from our tuition that you, please note.

Your child will only be able to continue his tuition once you pay the fees with additional fees as per tuition classes’ rules.

We look forward to your co-operation without any further delay in fees payment.

Best Regards,

{Your Name or Name of the tuition classes}

If you have fewer students, you can manually ask each student to pay fees or even contact the parents.

But when you are in school management or have more than 100 students, it is not wise to waste time with manual reminders and follow-ups.

You should have an automated system to collect fees and send reminders that thousands of schools, institutes, and coaching centres are using.

Are you struggling to get more students? Use this easy, free & powerful strategy.

Easy to use excel format for maintaining the fee record and sending reminders based on the data

You can only send fee reminder notices or messages if you have a system to maintain fees on a monthly or yearly basis.

In case you don’t have a system for recording fees or can’t afford to purchase costly software for a fee management system, I have a simple solution for you.

I have created a simple and easy-to-use Excel sheet to manage fee records with complete details like name, phone number, total fees, monthly fees, fees paid each month, remaining fees, etc.

Below is a screenshot of the sheet for your reference.

You can easily maintain a fee record and also quickly identify the due fees and send fee reminders. Just enter a few basic details, and your fee management sheet is ready. (Detailed instructions are inside the sheet.)

If you want to get this super simple yet powerful Excel sheet, you can buy it for only 29 rupees.

Click here to buy the fee management Excel sheet.

Conclusion on fees reminder messages:

You can now copy the above fees reminder messages and send them to parents or students as per your requirement.

Sending the fees reminder message is part of tuition or school management, and you should always be ready for any situation regarding the payment of fees.

With a perfect and well-crafted message, most parents pay the fees on the same day or the next day. However, you may face some difficult parents also, and therefore fees reminder message is one of the best ways to ask for fees.

Please share this article with your school management or tuition class management if you find this article useful.

Every share motivates us to create more helpful content for the tutors like you!

Also, check the below resources for tutoring or teaching.

Best Digital Writing Pads

Best Study Chair With Writing Pad

Best Tuition Bags For Girls